A more detailed perspective of this process is provided in various AHPEAT documents, beginning with;
1. AHPEAT Document (A) – The Accreditation Pathway: Policies and Procedures.
The entire accreditation process must be completed within AHPEAT’s HOPE Accreditation Management System (HAMS). Hard copy inquiries, applications, or SERs will not be acceptable.
Notification & Scheduling for Reaccreditation
Accredited companies and organizations will receive notification by email of their reaccreditation cycle, the timelines for each step of the process, the due dates for the fees required one year prior to the expiration date of company’s grant of accreditation.
Application Process for Reaccreditation
Application for reaccreditation requires the submission of
2. AHPEAT Document (B) – Application for Accreditation
The supporting documentation and a processing fee. Acceptance of the application is not an indication or assessment of the company’s compliance with Standards for Accreditation but simply an initial indicator of congruence with the eligibility requirements.
Accreditation and Evaluation Workshop
All applicants for reaccreditation are required to send at least one representative of the company to the AHPEAT Accreditation Workshop before submitting the Self-Evaluation Report (SER).
The workshops are designed to provide a review of any recent updates to AHPEAT’s policies and procedures, and a detailed study of the AHPEAT accreditation process in order to assist the company / organization in the preparation of the SER, the on-site visit in Nigeria and the actions of the Taskforce.
Self-Evaluation Report (SER)
Acceptance of the application and registration/participation at the Workshop, the company will complete and submit to AHPEAT the Self-Evaluation Report (SER).
The SER is not simply a descriptive data and information but must show a comprehensive analysis of the company’s operation, its strengths, weaknesses, Opportunity and Threats (S.W.O.T Analysis).
This evaluation is expected to be a vital experience which yields significant insights for possible improvement. The analysis is expected to induce the applicant to reassess its objectives, resources, products, policies, procedures, and achievements. Further, it is the basis for company evaluation by the visiting taskforce.
Once the SER has been received by the AHPEAT staff, arrangements are made for an examination team to make an on-site visit. Examination team members are chosen with particular regard for the unique characteristics of the Company to be evaluated. Examination teams vary in size and constituency depending upon the focus and complexity of the applicant’s operations. The team members are assigned various individual responsibilities depending upon their area(s) of expertise with one team member serving as Team Leader. Each major operations area will be examined by a competent specialist with an OIL & GAS experiential background in the field. The composition of a team will typically include an AHPEAT Representative, an operations/ fraud /Management/documentation Specialist, and a corporate affairs commission’s expert as needed.
The Site Visit/Examination Team visit is a fact-finding initiative on behalf of the Accrediting Commission. The primary responsibility of the Team during the visit is to establish an objective comparative analysis of the institution’s SER and the operational characteristics relevant to each of the AHPEAT required documents for Accreditation as demonstrated by HAMS.
3. AHPEAT Document (C) – Standards for Accreditation
Team examiners and inspectors will seek to verify the accuracy and validity of the information and data contained in the SER through inquiry, observation, and investigation with sampling techniques. Both administrative and operational activities are reviewed in the context of the AHPEAT standards, policies and procedures.
The Team prepares a report of the visit and submits it to the AHPEAT office for processing. A copy of this report will be sent to the applicant company with 4weeks, providing an opportunity to respond and to submit additional documentation, in line with factors existent at the time of the visit, for consideration by the AHPE Accrediting Taskforce.
AHPEAT Accrediting Action
The AHPEAT meets periodically to review and evaluate companies in Nigeria, and may accredit for a period up to five years (a maximum of one year for initial company applicants), defer accreditation pending further evidence or required changes, deny accreditation or, withdraw accreditation from a company that is currently accredited. A written report of the AHPEAT’s decision is made to the applicant within 4weeks from the final conclusion of the AHPEAT panel meeting. AHPEAT publishes its reports with detailed explanation of the actions taken at recent AHPEAT accreditation Meetings.
Contact with AHPEAT
AHPEAT Staff is available 24hours to answer any questions, or provide structured guidance about the process at any time during the company’s reaccreditation process.